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AWW Volunteering

 

Thank you for your interest in volunteering for the Auction of Washington Wines at Chateau Ste. Michelle in Woodinville, Washington. Whether this is your first time learning about volunteering for these events or you are a long-time volunteer we appreciate your support!

The Auction of Washington Wines is one of the largest events held annually to benefit Seattle Children’s Hospital and has raised over $46 million for uncompensated care, cancer clinical trials and autism at Seattle Children’s Hospital and Washington State University’s Viticulture and Enology Program since 1988.

 

Picnic and Barrel Auction, Thursday, August 15 at 4pm:

The Picnic & Barrel Auction kicks off the weekend celebration! Attendees can enjoy games and activities, the chance to mingle with Washington winemakers, bid on wines during the Barrel Auction, and gourmet picnic fare.

 

Wine Gala, Saturday, August 17 at 4pm:

The Wine Gala features one-of-a-kind auction lots in the silent, super silent and live auction, various entertainment and numerous industry guests.

If you are registering on behalf of a group of people you may choose to send the form link to each person and have them register OR you can register your entire group.

Please read the event descriptions below before clicking the link to complete your volunteer interest form. Thank you!

 

Role Descriptions

 

SET UP

Dates:  August 14-17

Times:  10am – 5pm (approx.)

Location:  Chateau Ste Michelle, Woodinville, WA

16 to 18 years old welcome with chaperone

Duties:  Various duties ranging from;  loading cases of wine, setting up tables, chairs and other equipment, folding napkins, washing wine glasses or wine decanters, setting tables, setting out bottles of water, setting up kitchen supplies, helping decorate for silent auctions, etc. Volunteers in this position should be able to either: lift 30 lbs, work a full shift on their feet, or work on projects with their hands for a full shift.

 

PICNIC VOLUNTEER OPPORTUNITIES 21+

August 15

Attire: Summer Chic or Khakis Casual.  You will be given an apron to wear.

Event timeframe: 4:00pm - 9:00pm

                           

Assignment: REGISTRATION/CASHIERING     

Registration: Welcome and check-in guests, inform guests of their bid numbers, and make sure the appropriate people handle any last minute problems.            

Cashiering:  Assist guests in checking out.             We appreciate your willingness to help with clean up after the event. Volunteers in this position should be a people person, with big smiles and basic familiarity of computers.

Timeframe: 3:00 pm – 10:00 pm

 

Assignment: GREETER             

Welcome guests, distribute one glass per person to guests after they register and direct them to the field. Volunteers in this position should be a people person, with big smiles and able to stand for the majority of the shift.

Timeframe: 3:00 pm – 6:30 pm  

 

Assignment: BARREL AUCTION MONITOR           

Assist Guests in making bids, record and track bids for the Barrel Auction.  Help explain rules to guests. Volunteers in this position will be on their feet for the majority of the shift, and should have clear handwriting.

Timeframe: 3:30 pm – 8:00 pm

 

Assignment:  GAMES & CONTEST OPERATORS

Volunteers for games and contests must have an outgoing personality, and be comfortable selling tickets and asking for money/donations. Volunteers will encourage/help guests to play the games until 8:15 pm.  

                After station closes pack supplies and tear down tables as needed.

 

Assignment: TASTING TENT

Required: Washington class 12 pouring permit - please bring with you to event

Instructions:  Pour wine tastes for guests. Be prepared to answer questions about various varietals and wineries.

Help with set up and tear down of wine tasting tents. Volunteers in this position should like interacting with people.

Timeframe: 2:30pm - 9:00pm

               

Assignment: SILENT AUCTION MONITOR AND ITEM PICK UP

Monitor silent auction items and help answer any questions guests have about the bidding process. Pack up items when the auction closes and move them to the item pickup area.  Assist with item pick-up.

Timeframe: 3pm - 7:30pm

 

Assignment: ITEM PICK UP TRANSPORT

Attire: All black casual.  Comfortable shoes.

Instructions: Assist guests with taking winning items to their cars via carrying by hand or hand truck.  Must be able to lift 30 pounds.

Timeframe: 7pm-9:30pm

 

GALA VOLUNTEER OPPORTUNITIES 21+ unless otherwise noted

August 17

Attire: Unless otherwise noted, Cocktail. Gentlemen: Please wear a dress shirt and tie.

 

Assignment: REGISTRATION & CASHIERING

Registration: Welcome guests; provide bidder numbers and table assignment.  Process express pay Cashiering:  Assist guest in paying for their purchases. Volunteers in this position should be a people person, with big smiles and basic familiarity of computers.

Timeframe:  3:00 pm – 7:30 pm and 7:30 pm – 12:00 am

 

Assignment:  GREETER

Description:   Greet and direct guests in various areas around Chateau Ste. Michelle.  Greet and direct guests onto the concert field.  Volunteers in this position should be a people person, with big smiles and able to stand for the majority of the shift.

Timeframe: 3:00 pm – 7:00 pm

 

Assignment: FLOATER

Description: Floaters will relieve other volunteers throughout the evening.  You will need to be ready to assist with any volunteer job as requested by the event staff.  Thank you for your flexibility!

Timeframe:  4:00 pm – 9:00 pm OR  8:00 pm – 12:00 am

 

Assignment: SILENT AUCTION MONITOR AND TAKE DOWN

Description: Monitoring silent auction activity, help guests troubleshoot mobile bidding.

After silent auction closes, help pack silent auction items in specified numbered boxes under tables. Volunteers in this position should be very focused and good at following direction and technologically savvy.

Timeframe: 3:30 pm – 8:00 pm          

  

Assignment:  SUPER SILENT AUCTION MONITOR AND TAKE DOWN

Description: Monitoring Super Silent Auction activity, help guests troubleshoot mobile bidding. After Super Silent Auction closes, help pack auction items in specified numbered boxes under tables. Volunteers in this position should be very focused and good at following directions and technologically savvy.

Timeframe: 5:00pm – 10:00pm

 

Assignment:   WINE TRANSPORTER AND PACKER

Attire:   All black casual. Please wear comfortable shoes.

Description:  Carry LIVE auction items from the display area to backstage and then back to Item Pick-Up area.  You will receive specific instructions on how to hold and carry a large wine bottle correctly to protect the wax seal. Volunteers in this position should be able to lift and carry a case of wine, approx. 40lbs.

Timeframe:  6:00 pm – 11:00 pm

  

Assignment:  ON STAGE WINE MODEL

Description:  Carry and showcase auction items on stage.  You will receive specific instructions on how to hold and carry a large wine bottle correctly to protect the wax seal. Volunteers in this position should be comfortable standing in front of an audience and have a strong stage presence.

Timeframe:   6:00 pm – 11:00 pm

  

Assignment:  AUCTION RUNNER

Description:  Collect winning bidder signatures on a live auction slip and deliver winning bidder gifts. Requires long periods of standing and/or walking.

Timeframe:  6:30 pm – 11:00 pm

 

Assignment: ITEM PICK-UP - GUEST RELATIONS

Attire: All black casual. Please wear comfortable shoes.

Description: Distribute items to bidders as they leave. As guest approaches Item Pick-Up, ask them for their receipt. Work with other volunteers to track down guests items.

Time frame: 7:00pm- 1:00am

 

Assignment: ITEM PICK-UP - CARRY OUT CREW

16-18 years old welcome with adult

Attire: All black casual. Please wear comfortable shoes.

Description:  Assist guests with transporting and loading items into their cars. At the end of the evening, help tear down and load supplies. Volunteers in this position should be able to lift 30 lbs and work quickly.

Timeframe: 7:00pm-1:00am

 

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